Create a list of references for Microsoft Word/Open Office

Before creating an automatic list of references, you have to "push" quotations to the word processor. Here is how to proceed (example Word):

1. In the main window, go to the "Word" page and click on Format-Quotation. Customize your quotation format.

2. Open your Word document and navigate to where you want to insert a quotation.

3. Open Single view in WibTeX.

4. Click on to push the citation to Word.

5. In the main window of WibTeX, click on Word References.

Word stores the inserted references as bookmarks. You can view, modify and delete these entries by choosing "Bookmark" from the "Insert" menu. (Be aware that WibTeX needs the bookmarks. Once you have deleted a bookmark, the citation will not appear in the list of references anymore.)

In the upcoming dialog, you can select among several options concerning what the list of references is to look like. Among these are the selection of fields, their sequence and formatting as well as characters which you might want to precede or follow the data of a field, e.g. "(" and ")" before and after the "year" field.

Hint: You can store your individual configuration in a file to quickly restore it at a later time. Just click on the icons in the upper left corner.

Make sure to verify the list carefully and make changes where necessary – in a new WibTeX run or within the word processor.

RTF- or HTM document with list of references

In order to create a new RTF or HTM document with a list of references, click on the corresponding buttons in the "export" page of WibTeX. You will be asked to enter the file name of the new file. Note that this function exports the entire database, so be careful with large databases! Remember that these lists of references are very different from the Word document-type list of references, where only actual citations appear in the final list!

Data exchange via the Excel format CSV

You may export your records also to the CSV format. This can be read and edited by table calculation programs such as Microsoft Excel or OpenOffice. Since it is really a text format, it can also be viewed using any text editor.

More interestingly still might be the option to import external data into WibTeX. Make sure, however, that the structure of the file to be imported matches exactly the WibTeX database structure. To verify this, export a few records from WibTeX, then open the resulting file with Excel or alike. Now you can copy your data into the table and save the file in the CSV format. Open WibTeX and import the data.

Entering an abstract and key words

If you wish to add an abstract and key words to a literature record, click on the tab sheet “Abstract”. You may also format your text with the buttons below the edit field (bold, underline, italic, font). Formatting will be stored in the database but lost when the record is exported to the BibTeX (plain text) file format.

Optional entries and JuraBib

WibTeX offers support for JuraBib. Optionally, you can enter additional information on a record by clicking on the button “JuraBib” in the single view window. For instance, the fields “ISBN” or “shorttitle” might also be of interest to users who are unfamiliar with JuraBib. You can reach these field by clicking on the tab sheet “Extended”.

Since version 6, you may also add optional own fields. To do this, click on the tab sheet “Optional” and then the wizard button at the bottom. You will be asked for the field name. Then you can enter data into the field, which will be treated just as any other WibTeX field. If you no longer need the extra fields, you can delete them all at one by clicking the second button on this tab sheet. (Individual deletion of fields is not possible.)