Since we move often, I try to reduce the number of household items as much as I can. In my office, there were just too many old style folders with documents, invoices, articles etc. So at some point I decided to scan all the incoming paper documents and dump everything onto my NAS. I invented a folder and document label structure that suited my needs.
So far, so good.
Over time, however, the number of documents grew and it became more and more difficult to keep track of things. In which folder again did I put this? What year was it? Windows search does help – sometimes. But it can be slow and often produces too many hits. Besides, my NAS is not really compatible with Windows Search indexing.
So I looked on the internet to find a tool to help me organize all the PDF and office documents, and possibly also other media such as pictures and music. There are a number of document management systems out there that help you tag your files. Most of them are rather expensive or complicated to use. Many use an internal database and are therefore not compatible with other products. So whenever you change your software, you will have to restart organizing your documents all over again!
That’s when I started thinking about programming my own app to do the job. The result is WibTag – a lightweight tool that stores all the tags directly inside the documents. So Windows search and other tools are fully compatible with WibTag – by design. No need for complicated and expensive management systems or databases!
I hope you will find WibTag as useful as I do.